Principal Administrative Attaché

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POSTULER ICI

Vacancy Notice INT03453

  • Job Title: Principal Administrative Attaché
  • Reporting To: Head of WAPIS Programme
  • Location: Abidjan, Ivory Coast
  • Duration: Until 31 December 2023, Fixed-Term Contract* Grade: 6
  • Number of post: 1 Level of Security screening:Basic
  • Deadline for application: 2 July 2022

INTRODUCTION OF POST

The incumbent will be responsible for performing overall secretarial, administrative and accounting assistance to the WAPIS Programme and the Head of WAPIS Programme. In particular, as an essential part of the post, the incumbent will be responsible for performing secretarial, administrative and accounting assistance for the Operations Coordinator and Country Officers, ensuring effective preparation and management of correspondence and documentation required for their daily work.

PRIMARY DUTIES

DUTY 1: Monitor the overall preparation of specific projects/files/activities and alert the Head of WAPIS Programme regarding all files, which are not in compliance with the established time schedule and deadlines. Afterwards, provide the regular follow-up and reporting regarding the implementation of the specific files/projects/activities.

DUTY 2: Perform secretarial duties and administrative assistance for the Head of Programme and all staff in the office, by ensuring the efficient preparation and administration of the correspondence and documentation needed for the daily work of the office

DUTY 3: Log in, treat, trace, and file all incoming and outgoing mail in the office and disseminate correspondence as appropriate. Follow-up with the Cabinet, Directorates and Sub-directorates to ensure that action is taken in a timely and effective manner

DUTY 4: Manage secretarial relations with the Directorates/Cabinet of the Secretary General, check the form, presentation and spelling of all outgoing correspondence, requesting hierarchical review, and ensure this correspondence is addressed in a timely manner

DUTY 5: Performing all other duties as directed by the Head of WAPIS Programme.

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